Quality Control Assistant Manager M/F

Quality Control · Luxembourg, Luxembourg
Department Quality Control
Employment Type Permanent
Minimum Experience Experienced

JOB TITLE: Quality Control Assistant Manager

DEPARTMENT: Quality Control


THE GROUP

Gen II Fund Services is one of the largest global independent private equity fund administrators, with $600 billion of private capital under administration. Gen II services 6,000+ fund entities with a 99% client retention rate. The group has over 750 employees, with several offices across the United States (New York, Stanford, Boston, San Francisco, Dallas and Denver) and in Luxembourg.

The Gen II team is the most experienced and longest tenured team in the private equity fund administration industry, with broad expertise across buyout, funds of funds, real estate, energy, infrastructure, credit, co-investment, hybrid funds, feeder funds, venture capital, retail and managed accounts.

 

THE LUXEMBOURG BUSINESS

Gen II Luxembourg Services offers Private Equity and Real Estate administration services, providing Gen II US clients, and new US and European sponsors with the capability to have a Luxembourg base of operations and trusted partner in Europe.

The business offers a fully customizable service plan for sponsors seeking to establish a Luxembourg-based structure.

  • Fund launch consultation and guidance
  • Domiciliation, governance, and secretarial support
  • Complete fund accounting and administration
  • Registrar and transfer agency
  • Comprehensive financial, regulatory and investor reporting
  • Regulatory/compliance support: AML/KYC, CRS, FATCA and AIFMD reporting
  • Depositary services
  • Directorship services
  • Data analytics and integration
  • Coordination with other service providers


THE ROLE AN DEPARTMENT OBJECTIVE

The role sits within the Quality Control Department, reporting to the Manager. The main objective of the Quality Control Department is to work closely with the Client Service Team to maintain Gen II Luxembourg Services reputation (and that of our clients) through the performance of high level, risk-focused reviews on all material investor-facing deliverables in order to reduce the risk of error.  The Quality Control Team also provides guidance on best practices, the application of GAAP, and the interpretation of clients’ governing documents. In addition, the department is accountable to support general Business Control governance, including internal issue management and our ISAE certification reviews.


SPECIFIC RESPONSIBILITIES

  • Manage workflow and coordinate with Client Service Managers / business unit leads on the client activity planning.
  • Perform independent, high level, risk-focused reviews of all investor facing deliverables: Capital Call allocation and notices, Distribution allocation and notices, Financial Statements, Capital Account Statements, etc.
  • Oversee new Fund set up, perform deep analysis of fund governing documents and review of client reporting pack and working papers: carry or management fee calculation, preferred return computation, waterfall schedule, IRR, etc.
  • Follow up with Client Service Managers the resolution of the issues identified during the Quality Control review.
  • Ensure adherence to policies and procedures, by reviewing the timeliness, accuracy and completeness of the checklists prepared by Client Service Teams.
  • Provide assistance in ISAE3402 oversight and SOC1 audit coordination.
  • Provide to Client Service Team technical guidance and advice on best practices.
  • Document and analyze Quality Control review observations to drive improvement, by providing feedback and organizing trainings to Client Service Team.
  • Maintain Issue Log and oversee the implementation of corrective measures.
  • Oversee process & procedure improvements and coordinate annual review process.
  • Train, coach, and manage team members. Participate in evaluating talent by providing constructive, actionable feedback and performance reviews.  Escalate staffing concerns.  Participate in hiring processes.

 

REQUIRED SKILLS AND EDUCATION

  • BAC+3 in accounting, finance or a similar recognized accountancy qualification
  • 7+ years of relevant experience in audit or private equity fund administration in Luxembourg, work experience in one of the Big Four audit firms would be an advantage
  • Fluent in English (verbal and written communication), any other language is considered an asset
  • Competency in Microsoft Word, Excel and Outlook, any knowledge of eFront and Intacct would be an advantage
  • Strong knowledge of Luxembourg corporate laws and structures and specific PERE sector knowledge (e.g. SOPARFI, SICAR, SIF, RAIF, SLP)

 

REQUIRED COMPETENCIES

  • Ability to quickly adapt to changes in process and procedures in a rapidly changing environment
  • Excellent interpersonal and communication skills, including contributing to and being part of a strong team spirit
  • Strong attention to detail and accuracy
  • Superior problem solving, judgment and decision-making skills
  • Ability to think independently, prioritize, multi-task and meet deadlines
  • Ability to work in team and autonomously, taking full ownership of assigned responsibilities
  • Strong management and organisational skills complemented by a “can do” attitude
  • Lead by example and demonstrate firm values
  • Result-orientated with a sense of responsibility and commitment to delivering quality work

Thank You

Your application was submitted successfully.

  • Location
    Luxembourg, Luxembourg
  • Department
    Quality Control
  • Employment Type
    Permanent
  • Minimum Experience
    Experienced